Email Drafter
Draft professional emails that match your established writing style and tone. Uses WorkIQ to analyze your sent emails and prior correspondence with recipients, then produces context-aware drafts you can review and refine.
When to Use
- "Draft an email to [person] about [topic]"
- "Write a follow-up email to [customer] regarding [project]"
- "Reply to [person]'s email about [subject]"
- "Compose a proposal email for [initiative]"
- "Analyze my email tone with [recipient]"
Workflow
Step 1 — Gather Context
Before drafting, collect:
- Recipient(s) — who is the email for?
- Purpose — what is the email about? (proposal, follow-up, technical guidance, introduction, status update, etc.)
- Key points — what needs to be communicated?
- Relationship context — use WorkIQ to check prior email history with the recipient if available
If the user provides all of these upfront, proceed directly. Otherwise, ask clarifying questions (max 3).
Step 2 — Analyze Tone
When drafting for a recipient, use WorkIQ to understand the user's established communication patterns:
- Pull 3–5 recent sent emails from the user to the same recipient or similar recipients
- Identify patterns:
- Greeting style — formal ("Dear"), standard ("Hello"), casual ("Hi"), or direct (no greeting)
- Structure — short paragraphs vs. bullet lists vs. numbered steps
- Sign-off — what closing and name format the user typically uses
- Formality level — professional, friendly-professional, casual
- Language — which language the user writes in with this recipient
- Apply those patterns to the draft
If WorkIQ is unavailable or no prior emails exist, use sensible professional defaults and note that the tone was inferred.
Step 3 — Draft the Email
Apply the discovered (or default) style rules:
Greeting:
- Match whatever greeting style was found in Step 2
- Default: "Hello [FirstName]," for external, "Hi [FirstName]," for internal
- For multiple recipients: "Hello [Name1], [Name2],"
Tone:
- Direct and concise — no filler language
- Friendly but professional
- Get to the point quickly
- Offer help proactively where appropriate ("Happy to discuss further", "Let me know if you need anything")
Structure:
- Short emails (1–2 points): simple paragraphs, no bullets needed
- Longer emails (proposals, multi-point updates): use bullet points or numbered lists
- Include context from prior conversations when relevant ("Following our recent conversation about...")
Sign-off:
- Match the user's established sign-off pattern from Step 2
- Default: "Best regards," followed by the user's first name on the next line
Language:
- Default to English unless the user specifies otherwise
- Match the recipient's language if prior correspondence was in another language
Step 4 — Output
- Present the draft for review with a brief note on the tone/style applied
- Apply edits as the user requests — iterate until satisfied
- Save the final draft to
outputs/<year>/<month>/with a descriptive filename (e.g.,2026-03-26-email-acme-followup.md)
Important Rules
- Never send emails — only draft them as files for the user to review and send manually
- Always check WorkIQ for prior context with the recipient when available
- If the user says "draft email" or "write email", activate this skill automatically
- Save drafts using the
outputs/<year>/<month>/folder convention - Respect privacy: do not include sensitive information from unrelated email threads
Example Prompts
- "Draft an email to Sarah about the project timeline"
- "Write a follow-up to the customer about their migration questions"
- "Compose a proposal email for the new training initiative"
- "Reply to John's email — agree with his approach but suggest we add monitoring"
- "Analyze my email tone with the Acme team"
Requirements
- WorkIQ MCP tool is recommended for tone analysis and recipient context (Microsoft 365 / Outlook)
- Without WorkIQ, the skill still works but uses professional defaults instead of personalized tone matching
- Output is saved as markdown files in the workspace