Submission Tracker Template
Create submission/tracker.md the first time the author reports sending a
submission. Every row comes from the author; never add an agent, date, or
response they did not give you.
---
type: submission-tracker
story: {story-id}
updated: YYYY-MM-DD
---
# Submission Tracker: {Title}
| Agent/Publisher | Date Sent | Materials | Status | Response Date | Notes |
|-----------------|-----------|-----------|--------|---------------|-------|
| *No submissions yet* | | | | | |
## Summary
- Queried: 0
- Requests (partial / full): 0 / 0
- Offers: 0
- Declined: 0
- No response: 0
- Withdrawn: 0Columns
- Agent/Publisher: the name and agency or market, as the author gives it.
- Date Sent:
YYYY-MM-DD. - Materials: what was sent, such as
query + first 10 pages,query + synopsis, orfull. - Status: one of the statuses below.
- Response Date:
YYYY-MM-DD; blank until a response arrives. - Notes: the personalization used, feedback received, and follow-up rules.
Statuses
| Status | Meaning |
|---|---|
queried |
Sent; waiting for a reply |
requested-partial |
The agent asked for part of the manuscript |
requested-full |
The agent asked for the full manuscript |
offer |
An offer of representation or publication |
declined |
A rejection at any stage |
no-response |
The agent's stated response window passed, or the author closed it |
withdrawn |
The author withdrew the submission, for example after an offer elsewhere |
Maintenance
- Update the row in place when the status changes, and fill in Response Date.
- Recount the Summary and set
updatedafter every change. - When an offer arrives, remind the author to notify every agent who still has the query or manuscript. Do not contact anyone yourself.