Workshop agenda: Good Services audit + improvement plan
This is a lightweight format you can run with 4–10 stakeholders (design, ops, engineering, policy, support).
Prep (before the session)
Ask participants to bring:
- Top 10 support contacts/complaint themes
- Any analytics: drop-offs, completion rates, time-to-complete, escalation rates
- Known policy/legal constraints
- A frontline representative (calls/appointments/casework)
Print or share templates:
templates/service-definition-canvas.mdtemplates/service-map.mdtemplates/principles-scorecard.mdtemplates/improvement-backlog.md
2-hour version (fast alignment)
0:00–0:10 — Opening
- Agree the outcome: “At the end we will have a shared service definition, top problems, and a prioritised backlog.”
- Set ground rules: user-first, plain language, be explicit about assumptions.
0:10–0:30 — Define the service
- Fill the Service Definition Canvas.
- Confirm start/done boundaries and the primary user group.
0:30–1:05 — Map the journey (happy path + key exceptions)
- Build a 6–12 step journey map.
- Mark: drop-offs, handoffs, and “where users seek help”.
1:05–1:30 — Principles scan
- Review the 15 principles for the agreed service, user groups, and channels.
- Mark each principle assessed, unverified, or out of scope using the scorecard. Assign a local 0–2 score only when assessed evidence supports it; leave the score blank for unverified or out-of-scope principles.
- Record sources, coverage gaps, and disagreements. An unresolved disagreement is an evidence question, not a reason to manufacture or average a numeric score.
1:30–1:55 — Backlog & ownership
- Convert top failures into backlog items (Now/Next/Later).
- Assign an owner and first next step per item (research, prototype, policy check, ops change).
1:55–2:00 — Close
- Confirm: what will be shared out, and when the next review is.
1-day version (deeper)
Add:
- Service blueprinting (frontstage/backstage/support)
- Accessibility review and inclusion risk mapping
- Decision transparency audit (Principle 14)
- Support model design (Principle 15)
- Measures/incentives review (Principle 12)
Outputs to produce after the workshop
- Filled templates (definition, map, scorecard, backlog)
- A short narrative summary (1 page)
- “Top unknowns / evidence needed next” list